Privacy Policy [old]
UAB „MIŠKŲ FONDAS“
PRIVACY POLICY
- What does this Privacy Policy mean?
This Privacy Policy (hereinafter – Privacy Policy) provides you with information on how UAB “Miškų fondas” (hereinafter – the Company) processes your personal data obtained: when the Company concludes real estate transactions; when the Company carries out direct marketing; when selecting candidates; in order to fulfill contracts concluded between the Company and legal entity counterparties; in order to protect its rights; when you visit the Company’s website; when you submit inquiries. Hereinafter, all specified persons whose data are processed by the Company are referred to as – Data Subjects.
- About the Company
The Company refers to UAB “Miškų fondas”, legal entity code 304849452, operating at J. Basanavičiaus g. 114B Utena, Republic of Lithuania, data about the Company is collected and stored in the Register of Legal Entities of the Republic of Lithuania. Contact e-mail for personal data protection issues: info@mfondas.lt.
- What is personal data?
Personal data is any information collected by the Company about the Data Subject that can be used to identify the Data Subject and is stored electronically or by other means. Personal data includes any information, including the Data Subject’s name, surname, address, telephone number, information about real estate objects, etc., which the Company collects about Data Subjects for the purposes specified in this Privacy Policy or in a separate Data Subject’s consent or agreement with the Company.
- Processing of personal data related to real estate (forest land plots) transactions
| Data subject categories | Legal basis for data processing (BDAR Art. 6) | Categories of personal data | Data recipients (controllers) | Data recipients (processors) | Data retention periods |
| Acquisition of forest land plots | |||||
| Owners of forest land plots | GDPR Art. 6(1)(b) (contract) | Name, surname, personal identification number, residential address, real estate object address, price, information related to contract execution (payments, deadlines for concluding the main contract, etc.), email, telephone, real estate object data, identification document data, signature | National Land Service, notary, State Enterprise Centre of Registers (Real Estate Register) | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Representatives of forest land plot owners | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, contact details (email, telephone number), basis of representation (information about the document proving the right of representation), identification document data | None | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Co-owners of forest land plots, persons owning forest land plots bordering the forest land plot that is intended to be sold | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, real estate object address, real estate object data, information on whether the person agrees to acquire the forest land plot, contact details (telephone number, residential address, email), certificate number, issue date | National Land Service | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Notaries | GDPR Art. 6(1)(c) (legal obligation) | Name, surname, contact details (telephone number, address of activity), professional activity, signature, notary office where the notary operates | State Enterprise Centre of Registers (Real Estate Register) | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Employees of the National Land Service | GDPR Art. 6(1)(f) (legitimate interest regarding employees of the National Land Service) | Name, surname, contact details (email, telephone number), workplace, signature | None | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Transfer of forest land plots | |||||
| Acquirers of forest land plots | GDPR Art. 6(1)(b) (contract) | Name, surname, contact details (telephone number, email address, residential address), personal identification number, acquired real estate object data, identification document data, signature, etc. | National Land Service, notary, State Enterprise Centre of Registers (Real Estate Register) | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Co-owners of forest land plots, persons owning forest land plots bordering the forest land plot that is intended to be sold | GDPR Article 6(1)(c) (legal obligation), (f) (legitimate interest) | Name, surname, real estate object address, real estate object data, information on whether the person agrees to acquire the forest land plot, contact details (telephone number, residential address, email) | National Land Service | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Notaries | GDPR Art. 6(1)(c) (legal obligation) | Name, surname, contact details (telephone number, address of activity), professional activity, signature, notary office where the notary operates | State Enterprise Centre of Registers (Real Estate Register) | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Employees of the National Land Service | GDPR Art. 6(1)(f) (legitimate interest regarding employees of the National Land Service) | Name, surname, contact details (email, telephone number), workplace, signature | Notaries | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Submission of offers for the acquisition of forest land plots (direct marketing) | |||||
| Owners of forest land plots | GDPR Art. 6(1)(a) (consent) | Name, surname, contact details (telephone number, email address), real estate object data, other information provided by the owner | None | None | 1 year from the date of offer submission |
| Representatives of forest land plot owners | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, contact details (email, telephone number), basis of representation | None | None | 1 year from the date of offer submission |
| Preparation and arrangement of forest land plot documentation | |||||
| Owners of forest land plots | GDPR Art. 6(1)(b) (contract) | Name, surname, personal identification number, residential address, real estate object address, value, email, telephone, real estate object data, identification document data, initiated and ongoing legal proceedings, signature, other data which the person chooses to provide | Property appraiser, surveyor, geodetic engineer | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Representatives of forest land plot owners | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, contact details (email, telephone number), basis of representation (information about the document proving the right of representation), identification document data | None | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| All other persons related to the forest land plot (meaning potential cases, inheritances,..) | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, residential address, email, telephone, real estate object data, other data that may be required for preparing forest land plot documentation | Lawyers | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Service provider (Property appraiser, surveyor, etc.) | GDPR Art. 6(1)(b) (contract) | Name, surname, personal identification number, contact details (telephone number, email address), address, business license/individual activity certificate number (of the service provider), bank account number, nature of services, price and terms of provision | Owners of forest land plots, their representatives, co-owners of land plots | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
| Employee of state and/or municipal institutions, agencies | GDPR Art. 6(1)(b) (contract) | Name, surname, contact details (email, telephone number), workplace, content of correspondence | Owners of forest land plots, their representatives, co-owners of land plots | None | 10 years from the date of contract conclusion or the end of business relations (if no contract is concluded) |
- Processing of personal data when receiving services / purchasing goods from natural persons
| Data subject categories | Legal basis for data processing (GDPR Art. 6) | Categories of personal data | Data recipients (controllers) | Data recipients (processors) | Data retention periods |
| Service reception, contract conclusion and execution, payment | |||||
| Service providers | GDPR Art. 6(1)(b) (contract) | Name, surname, personal identification number, contact details (telephone number, email address), address, business license/individual activity certificate number (of the service provider), bank account number, nature of services, price and terms of provision, information about service orders and their fulfilment | Owners of forest land plots, their representatives, co-owners of land plots, other service providers | None | 10 years after the contract expires |
- Candidate selection
| Data subject categories | Legal basis for data processing (GDPR Art. 6) | Categories of personal data | Data recipients (controllers) | Data recipients (processors) | Data retention periods |
| Candidate selection | |||||
| Candidates | GDPR Art. 6(1)(a) (consent), GDPR Art. 6(1)(f) (legitimate interest of the person providing recommendation) | Name, surname, contact details (email, telephone number), desired position, work experience (workplace, position, person capable of/providing recommendation), education, other data indicated in the CV, application form or cover letter | None | None | 3 days after the contract with the selected candidate is signed or the decision to end the selection is made, unless separate consent is given for storing the candidate’s personal data for the period indicated in the consent |
- Execution of Company contracts with legal entity counterparties
| Data subject categories | Legal basis for data processing (GDPR Art. 6) | Categories of personal data | Data recipients (controllers) | Data recipients (processors) | Data retention periods |
| Conclusion and execution of contracts with legal entities | |||||
| Employees, employees of the counterparty legal entity | GDPR Art. 6(1)(f) (legitimate interest regarding counterparty employees), GDPR Art. 6(1)(b) (contract regarding employee) | Name, surname, email address, telephone number, content of correspondence | Legal entity supplier | None | 10 years after the contract expires |
- Protection of the Company‘s legitimate interests
| Data subject categories | Legal basis for data processing (GDPR Art. 6) | Categories of personal data | Data recipients (controllers) | Data recipients (processors) | Data retention periods |
| Protection of the Company‘s rights and interests | |||||
| Other party to the dispute, employees of the dispute party | GDPR Art. 6(1)(f) (legitimate interest) | Name, surname, position, date, circumstances of the dispute, other information related to the dispute | Law enforcement agencies, lawyers (attorneys), courts, bailiffs | None | 5 years from the date the court decision becomes effective |
- Contact us
There are several ways you can contact the Company: by phone, by email, or by using the inquiry form on our website.
If you contact us, we may process the data you provide, i.e., name, surname, email address, telephone number, content of the inquiry (information you choose to provide to us). Such data will be processed to answer your questions and/or review your proposals. If you do not provide your contact details, we will not be able to contact you and respond.
The specified personal data is stored for 1 year from the receipt of the inquiry and/or request, except for information that is subject to other storage terms set forth in this Privacy Policy or legal acts.
All personal data you provide when communicating with us is used only for the purposes stated above. Please note that we may need to contact you by mail, email, or phone. Therefore, please inform us of any changes to your personal data.
- Company‘s website
Our website www.forestmath.com uses cookies.
A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer with your consent. We use different cookies for different purposes. Cookies also help us distinguish you from other website users, thus ensuring a more pleasant website experience and allowing us to improve the website. Most browsers allow you to reject all cookies, and some browsers offer the option to reject only third-party cookies. So, you can use these options. However, please note that blocking all cookies may have a negative impact on the use of the website, and without cookies, you will not be able to use all the services provided on the website. More detailed information is available at AllAboutCookies.org or www.google.com/privacy_ads.html.
We may use the cookies described below:
| Cookie name | Purpose of data processing | Data collected | Cookie type (necessary, analytical, functional, commercial) | Expiration time |
| PHPSESSID | Creates a unique session ID for the user by which they are recognized on the website | Unique identifier | Necessary | User session |
| _ga | Creates a unique session ID for the user by which they are recognized on the website | Unique identifier | Analytical | 2 years |
| _gid | Creates a unique session ID for the user by which they are recognized on the website | Unique identifier | Analytical | 1 day |
| PAUSED | Used to check if the user is visiting for the first time | Unique identifier | Analytical | 7 days |
| FR | Facebook cookie, for user recognition on the website | Unique identifier | Analytical | 3 months |
Necessary cookies. These cookies are essential for our website to function. The basis for processing data with such cookies is the proper performance of the contract when you visit the website, and for us to ensure the quality and security of your visit.
Analytical and/or performance cookies. These cookies allow us to recognize and count website visitors and track how visitors move around our website when using it. This helps us improve the website’s performance, for example, by ensuring that users can easily find what they are looking for. The basis for processing data collected by these cookies is your consent.
- Data reception and disclosure
We receive your data from you, your legal representatives, your devices, our employees, registers, banks, and from our contractual counterparties. We may disclose information about you to our employees, intermediaries, service providers, such as Property Appraisers, Surveyors, Geodetic Engineers, if such data is reasonably necessary to achieve the purposes as stated in this Privacy Policy, as well as to banks and other recipients specified in the Policy. In addition, we may disclose information about you:
- if we are required to do so by law;
- when intending to sell the Company’s business (shares) or a part of its assets, by disclosing your personal data to a potential buyer of the business (shares) or part thereof;
- after selling the Company’s business (shares) or a substantial part of its assets to third parties.
Except as provided in this Privacy Policy, we do not provide your personal data to any third parties. The list of recipients or categories of recipients specified in the Privacy Policy may change, so we recommend that you regularly check for changes to the Privacy Policy.
- Security of your personal data
Your personal data will be processed in compliance with the requirements of the General Data Protection Regulation (EU) 2016/679, the Law on Legal Protection of Personal Data of the Republic of Lithuania, and other legal acts.
When processing your personal data, we implement organizational and technical measures that ensure the protection of personal data from accidental or unlawful destruction, alteration, disclosure, as well as from any other unlawful processing.
- Your rights
This section provides information about your rights related to our processing of your personal data and the circumstances under which you can exercise these rights.
The Company will provide you with information about the actions taken upon receipt of your request regarding the exercise of your rights without undue delay, but no later than within 1 (one) month from the receipt of the request. Depending on the complexity of the request and the number of requests received, the aforementioned period may be extended by another 2 (two) months. In such a case, we will inform you about such extension and its reasons within 1 (one) month from the receipt of the request.
The Company will refuse to implement your rights only in cases provided for by legal acts.
Right to access your personal data
We aim for you to fully understand how we use your personal data and to avoid any inconvenience as a result. You can contact us at any time to inquire whether we are processing any of your personal data. If we store or otherwise use your personal data, you have the right to access it. To do so, please submit a written request to the email address specified in this Privacy Policy, verify your identity; and when submitting such a request, adhere to the principles of fairness and reasonableness.
Right to withdraw consent
If you have given us explicit consent for the processing of your data, you can withdraw it at any time. You can submit information about the withdrawal of your consent to the email address specified in this Privacy Policy.
Additional rights
Below we provide information about your additional rights, which you can exercise in accordance with the procedure described below.
- You have the right to ask us to rectify any inaccuracies in the data we hold. In such a case, we may ask you to confirm the corrected information.
- You have the right to ask us to erase your personal data. This right is exercised in the cases provided for in Article 17 of the General Data Protection Regulation (EU) 2016/679.
- You have the right to ask us to restrict the processing of your personal data or not to process it:
- for a period necessary to verify the accuracy of your personal data when you submit complaints about data accuracy;
- when our collection, storage, or use of your personal data is unlawful, but you decide not to request data deletion;
- when your personal data is no longer needed by us, but you need it to establish, exercise, or defend a legal claim;
- for a period necessary to determine whether we have a more compelling legal basis to continue processing your personal data if you have exercised your right to object to the processing of personal data.
- You have the right to data portability for data that is processed by automated means and which we have obtained from you with your consent or for the purpose of concluding a contract. If you exercise this right, we will transfer a copy of the data you provided at your request.
- You have the right to object to our use of your personal data in accordance with the procedure set out in Article 21 of the GDPR.
- You have the right to object when your personal data is processed on the basis of legitimate interest (the basis for data processing is indicated next to each data processing purpose mentioned above) or for direct marketing purposes.
Right to request more information
If you have any questions about the use of your personal data, we will be happy to answer them or provide any additional information we can disclose. If you have any specific questions or have not understood the information provided, please contact us.
- Complaints
If you believe that your rights as a Data Subject are and/or may be violated, please contact us immediately at the email address specified in this Privacy Policy. We assure you that upon receipt of your complaint, we will contact you within a reasonable period and inform you about the progress of the complaint investigation, and later about the result.
If the results of the investigation do not satisfy you, you may submit a complaint to the supervisory authority – the State Data Protection Inspectorate (www.vdai.lrv.lt).
- Responsibility
You are responsible for the confidentiality of the data you provide, as well as for ensuring that the data you provide to us is accurate, correct, and complete. If the data you provide changes, you must immediately inform us by email. We will in no case be liable for damages incurred by you due to your providing incorrect or incomplete personal data or failing to inform us of changes to them.
- Changes to the Privacy Policy
We may update or change this Privacy Policy at any time. You will always find the current version of the Privacy Policy on our website www.forestmath.com
Privacy Policy last updated: 2021-09-17